Executive Assistant

Job ID: PHIR/2024-25/13

Key Performance Area:

• Ensure that the Director office operations are run smoothly and efficiently.
• Liaison with the Internal and External stakeholders to manage the communication on various projects and tasks.
• Scheduling the Director calendar, both professional and personal, and manage his correspondence including his agendas, mail, email, calls, travel arrangements, client management, and other organizational logistics.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to team members.
• Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Minutes of the meeting whenever required to support the director.

Coordination:

• Interact with ease with fellow team members and other stakeholders.
• Effective communication skills to deliver essential results.
• Contribute to a cross-functional team to accomplish results as needed

Preferences :

• Proven experience as an Executive Assistant.
• Professional level verbal and written email communications skills.
• In-depth understanding of entire MS Office suite.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.